Many organizations have implemented basic file encryption to protect their sensitive documents.
Basic file encryption will protect information when it is stored and transmitted. However, as soon as the file is decrypted by the recipient – your sensitive document can now be easily shared with other unauthorized users. The recipient can easily cut/paste content from the decrypted document into an unprotected document, perform edits, screen share, and print the document, basically negating the effects of basic file encryption.
Rights Management enables you to move beyond basic file encryption to fully control the use of information including:
- Fully control what the recipient can do with the document, even after it has been opened and being utilized.
- Control if the recipient can view, print, screen share, and cut/paste content
- Revoke access to the document once it has been shared with an authorized recipient.
- Tracked all authorized and unauthorized usage attempts for subsequent analysis and reporting
You will want to look at replacing your basic file encryption if you are:
- Sharing information with sub-contractors, vendors, clients, and other third parties
- Wanting to revoke access to sensitive information shared during collaboration (including employees who are leaving the organization)
- Required to control and report on sensitive information shared with downstream suppliers and outsourcers to address regulatory compliance (GDPR, New York Data Privacy Regulations, NIST and more)
- Wanting to avoid the security risks inherent when adopting innovative technologies such as cloud, BYOD, and file sharing.
To find out how easy it is to reduce your security risk, check out this highlights video featuring customers who have made the upgrade to Rights Management.
To fully protect information wherever it travels and fully control usage while the document is being utilized, you should upgrade your basic file encryption to Rights Management.