It’s been the good news/bad news story. Good news: One of the biggest values ERM (Enterprise Rights Management) provides is securing documents shared outside the organization. Bad news: It has been very difficult to get all of the functionality in place to make it easy.
But it has been worth finding a way forward. After all…the ability to safely share documents with external partners, vendors, outsourcers, prospects and advisors is essential. Ensuring sensitive information stays secure, even after being transported and while it is ‘at work’ is the ultimate goal. ERM alone holds that promise. ERM is also essential to making Enterprise File Synch and Share (EFSS) the Cloud, the use of personal mobile devices, and the sharing of documents via email (or anything else) fully secure.
Seclore has been dedicated to making secure external collaboration a reality. Whether it is an infrequently recipient or the frequent external collaborator…our goal has been to make it quick and easy to access and utilize a protected file. Here are some capabilities Seclore has developed to enable secure external collaboration:
First up, the recipient can authenticate using a wide variety of federation methods. This built in support for identity federation is essential. Many users will not be set up in your own directories, so you need to make it easy for the external recipient to utilize any form of authentication.
Second, the recipient has options for how they access the secured file. They can access and view the file via their browser without downloading any agent – perfect for the occasional recipient. Or they can download a light weight agent (no IT admin needed) and work on the protected file within the native application; ideal for the more frequent collaborator. Either way, Seclore has made it super easy for the recipient to utilize protected information.
Third, for the sender, Seclore’s new dynamic on boarding capability also facilitates the external collaboration process. Often the sender will not know all of the members of an external collaboration team. If a newly identified external user needs access, they can easily request access from the sender with a single click and the sender in turn can dynamically add the new recipient to the secure collaboration process.
And finally, Seclore’s integration with EFSS and Email systems combined with support for any OS/device ensures documents are protected upon sharing and easily accessible by recipients.
Since the biggest vulnerability an organization has is sharing documents outside the perimeter, Seclore’s relentless focus on ease of use for external collaboration is essential to moving beyond basic file encryption. With Seclore, the IT Security team can stop worrying about “controlling devices, file sharing, and perimeters” and instead maximize business agility and the adoption of innovative technologies.