We’ve talked in other blogs about how important it is to connect Enterprise Rights Management (ERM) with other enterprise systems such as Enterprise Content Management (ECM), Data-Loss Prevention (DLP), Enterprise Resource Planning (ERP) and Enterprise File Synch and Share (EFSS). The seamless integration of ERM with existing Enterprise systems enables you to automatically ‘wrap’ files that are detected, shared, and downloaded with persistent security.
There is another side to ‘automation’ and that involves the process of defining and managing the granular usage policies, or ‘rights.’ If you have to centrally define usage policies or ‘rights’, you are not that likely get the policies ‘right,’ pun intended. If you rely on individual employees to select rights when they manually protect the file, that’s fine since they know the sensitivity of the document.
But the whole goal is of having Connectors and integrating with existing systems is to automate a big portion of the Enterprise Rights Management protection process. But the first step in automation is defining the usage policies. So…how do you define policies for the automated rights management process? That’s where Policy Federation comes into play. Policy Federation leverages the access policies already defined and managed in other Enterprise systems (DLP, ECM, ERP, EFSS) and maps these existing access policies to the robust, granular ‘usage’ policies that are controlled by the ERM solution.
By leveraging the existing access policies, and seamlessly synching the access + usage policies (e.g. change made in ECM system automatically mapped to ERM usage policy) across systems, you can minimize the effort needed to manage your overall policies and significantly increase the consistency of your file-centric policies.
Policy Federation is the ‘not so secret’ sauce for making automated Enterprise Rights Management a reality. The combination of Connectors + Policy Federation will enable you to automatically protect over 50% of the sensitive documents that are flowing around and shared across your organization. Automation provides a huge boost in the adoption rates and overall success of an ERM deployment. Make sure you find an ERM solution that offer a library of pre-built Connectors, flexible APIs and robust Policy Federation capabilities.